For agencies and studios
Contracts turn into invoices on schedule. Contractors get paid in one batch. Costs sit under the client.
Northwind Studio runs eight clients, three monthly contracts and a dozen contractors on Orla.
From a signed contract to the money on the account
A statement of work becomes the schedule, the invoice goes out on its day, and the client's own chat carries it.
Invoices, links and cards in depth →A client signs a contract with a monthly fee and three milestones. Who remembers to invoice on the first, and who checks the milestone was billed?
INV-0019Harbour Labs4,800Sent
INV-0010Meridian HealthAug 109,800Overdue · reminded
INV-0017Harbour Labs4,800Paid
INV-0016Kestrel Foods6,000Paid
Four figures as filters: owed, overdue, received this month, paid without an invoice; each one opens its own list.
A Telegram group or a Slack channel is bound to one client; the bot asks before it binds, so the team's own chat never turns into one by mistake.
Contractors paid under a rule, margin per client
A dozen contractors on different rails under an approval rule, a card with a ceiling, and profit by client.
Payments and approvals in depth →A contractor's payout is prepared on the first of the month. Above the threshold it waits for a second signature, and nobody who signs pays themselves.
ProjectInOutNetMargin
Kestrel app9,60035%
Vela rebrand8,60047%
Harbour Labs site17,50036%
One row opens one panel: category, counterparty, project, and every paper attached to the row.
Ads and hosting
•••• 4417
FrozenOrlaVirtual
4512 •••• •••• 2093
HolderMira OseiExpires09/29
VISAVirtual Visa cards from one prepaid balance, topped up in USDT or USDC when the balance runs low.
📊 Office & equipmentOver by $9,926482%Over
💻 Software & subscriptionsOver by $4,122417%Over
✈️ Travel84%Inside
📣 Marketing & advertising56%Inside
Monthly limits per category, what is left of each, what slipped past.
The month, closed and handed to the accountant
Statements for every account, a journal and one archive, sent as one link.
Reports and tax in depth →The accountant wants the month by the fifth: every account, every receipt, and nothing still waiting for a second signature.
The assistant
Ask it who is late, then press Remind for them.
The composer reads the same rows the studio sees and answers with a card that does one thing.
The assistant in full →- Reading open invoices
- Reading the reminders sent
Three clients, 31,200 in all. Acme is 45 days late and promised the 10th; the other two were never reminded.
What it takes on
- Who is overdue, and what next
- Each late invoice with when it was reminded and what they promised; Remind or Escalate is one press.
- The week's payments
- Which of the nine can be paid this week and which two move to the 18th, before the account goes under.
- The investor update
- KPI, cash flow, top clients, MRR and runway for the month, with the three moves that mattered explained.
Who does what
Five people in one book, and no shared password.
- Founder
- Signs the batch on the first and reads profit by client.
- Account manager
- Talks to the client in their chat, sends the quote and the invoice, sees what they paid and what they asked for.
- Office manager
- Forwards the contract and the supplier bills, keeps the address book, and raises the quote.
- Finance lead
- Prepares the batch, chases overdue invoices, closes the month.
- Accountant
- Gets the month as files and a read-only door into the closed period.
Connections
Connected the way a studio is already run.
Clients pay by card through your own Stripe or by transfer, contractors from Revolut Business, PayPal or in stablecoins.
- Stripe
- PayPal
- Revolut
- Plaid
- QuickBooks
- Xero
- Slack
- Telegram
Control and trust
What a studio needs to trust the book.
- Roles
- Owner, admin, member, viewer, accountant. A contractor is a contact, not a seat.
- Signing rules
- A threshold, the number of signatures, address book only, a monthly allowance per person.
- Trusted payees
- A payee is marked trusted by an owner or admin; changing its rails takes the trust away.
- Paper
- A document becomes a bill to pay or the receipt on a payment; a whole sort run is undone in one press.
Questions
The questions that come first.
Can a monthly fee be invoiced without a contract file?
Yes. A recurring invoice runs on its own schedule with reminders. The contract is the door that fills the schedule from the signed terms, so nobody retypes them.
Do contractors need an Orla account to be paid?
No. A contractor is a contact with rails: a bank account, a Revolut or PayPal handle, or a wallet address. The batch pays the contacts; only the people who sign need a seat.
Does the accountant need to log in?
Not to receive the month. The month leaves as a zip archive, a journal CSV and each account's feed for QuickBooks Online and Xero. An accountant seat is a read-only door into the closed period for those who want to look at the rows themselves.
See it on your own books.
Thirty minutes: we connect an account, drop a real bill in, and close a month together.